ISM Employment Opportunities
Events & Guest Performances Manager
Conferences ~ Symposia ~ Concerts ~ Other Performances ~ Lectures ~ Readings ~ Films ~ Exhibitions and more
Reporting to the ISM Director, oversee the design, production, and review of regular and special events and projects in the Yale Institute of Sacred Music, including but not limited to, conferences, symposia, lectures, readings, concerts, theatrical performances, films, and art exhibitions.
Specifically, the ISM Events Manager will oversee most guest performers, including choirs, singers, and organists, as well as varieties of sacred music from the world’s religions. Lectures and readings include the Literature and Spirituality Series, the Liturgy Symposium Series, as well as annual named lectureships. The Institute sponsors 2-3 conferences a year, occasional art exhibitions in the Divinity Quadrangle, several ongoing research projects, and a host of special events curated by the ISM Fellows.
1. Work with event curators to design and manage special events, performances, symposia, conferences, and exhibitions. Supervise staff, students, and outside service providers, and provide comprehensive on-site management as dictated by program.
2. Develop strategies to integrate events into the overall educational work of the ISM and related academic units. In coordination with the Director/faculty, develop program content.
3. Manage delivery of services for events, working closely with Yale internal and external service providers; including, but not limited to Yale Catering, Media Services, Custodial Services, Security, YPPS and Campus Police, as well as those provided by hotels, caterers, and other community service providers. Balance competing priorities to meet all program requirements in a timely manner and deliver quality results. Negotiate pricing and services with facilities and suppliers.
4. In consultation with the Associate Director of Finance and Administration, develop budgets, provide oversight of the expenditures, monitor and update program budgets as plans develop. Create final forecasts, reconcile budgets to ensure all charges are accounted for, accurate, and explained properly.
5. In consultation with the Manager of Communications, help develop press releases and marketing plans to enhance visibility and participation, and to strengthen overall programs.
6. Coordinate schedules, engagement of other service providers, space usage, and general standards of excellence with other department managers.
7. Collect and provide content for all related printed programs and websites.
8. Negotiate contracts/letters of agreement for all activities, and ensure that all contract details are properly carried out.
9. Supervise events assistant (clerical/technical staff) and all student support.
10. Serve as staff leader for calendar planning, working in collaboration with managers and appropriate faculty and staff from programs both within and outside the department.
11. Cultivate and develop beneficial relationships with internal and external service providers. Serve as a liaison with numerous university departments and external organizations. Coordinating as needed with the Communications Manager, communicate department’s ongoing program activity to Yale departments and other communities that may be affected.
12. Utilize FileMaker, EventBrite, Event Management System, Excel, survey tools and other business systems at Yale. Create, test, and monitor all online conference registration forms using web based registration system. Prepare and review standard and ad hoc registration reports for internal and external users.
13. Respond to safety issues working with Yale Security and Yale Police. Respond accordingly for any and all medical emergencies and liabilities.
14. Organize, in collaboration with the Director’s office, plans to ensure that guest scholars and artists are properly greeted and served during their stays at the school.
15. May perform other duties as assigned.
Required Education and Experience
Master’s degree in a field related to religion or the arts, and three years related work experience, or equivalent combination of education and experience.
NOTE: All applications must originate through Yale’s central system at http://bit.ly/2o4CmD0
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ISM Assistant for Publications and Communications
Position Focus: Reporting to the Manager of Publications and External Relations, the Assistant will support ISM publications in general, and particularly in two core areas of the ISM’s mission: Marquand Chapel, through its worship bulletins; and concert production, through the concert program booklets. The position also supports the ISM’s communications and marketing efforts.
Marquand Chapel Worship Bulletins
Working with the Director of Chapel Music (DCM) and Liturgical Minister (LM) coordinates the production of daily worship bulletins for Marquand Chapel.
- From materials furnished by the DCM and LM, working in MS Word and Sibelius, the Assistant creates and arranges music files, text, and artwork for daily worship bulletin, and occasional other special worship bulletins.
- Research and manage the use of music and artwork used in the Marquand worship bulletin. Maintain appropriate database of permissions, hymns, etc.
- Oversee support office support staff in production of the worship bulletins; make sure bulletins are delivered on time.
Concert and Event Program Booklets
Working from program materials assembled by concert and event production staff, and utilizing established style guidelines and timelines from production schedules, the Assistant will
- Make sure the information to be included in the print programs is complete.
- Format the information into basic house style, make obvious edits, asking appropriate faculty and staff for clarifications and completions where needed. Work with concert program staff to assure correct formatting of texts and translations as necessary.
- Concert programs: Furnish assembled and edited word doc to concert program staff for further editing, approvals, and production.
- Other programs and event documents: Furnish assembled and edited word doc to publications manager for further editing, approvals, and production.
The Yale ISM Review
Working with the ISMR editor, assist in the publication of a semi-annual online publication.
- Draft letters of invitation to authors.
- Set up WordPress framework for new issue. Format copyedited articles and illustrations within the ISMR template. Proofread as appropriate. Arrange Table of Contents on front page. Migrate current issue to old issue status, with attendant updates.
- Secure images in the correct format, and permissions for them. Make sure all crediting information is complete and in accordance with licensing agreements.
- Apply preliminary tags to articles; add or subtract as editor directs.
- Test new issue to assure functionality is as expected.
- Call any platform problems to the attention of the publications manager, assist with troubleshooting as needed.
- When approvals are in place, publish the issue.
- Upon publication, initiate payment paperwork for authors and editor.
- Collect Faculty, Student, and Alumni News. Edit as necessary. Post to website and social media as appropriate.
- Collect and post job submissions.
- Gather materials for each issue.
- May write or edit articles.
- Collect and edit student contributions: study tour articles, travel seminar articles, new student bios, graduating student info, etc.
- Suggest content based on programming.
- May take print-quality photos at selected events.
Assist the ISM bulletin coordinator as needed, collecting bios, course information, academic calendar information etc.
Assist the ISM annual report coordinator as needed, collecting information from various sources and ordering and formatting the information etc.
- Assure website content is accurate and up to date. Update faculty bios, course information, academic information, event information, etc.
- Format photos for website use.
- Assist with other website updates as needed.
With publications manager, curate ISM’s Facebook, Twitter, and Instagram accounts
- Coordinate a team of student reporters to attend events and post photos to Instagram.
- Promote Instagram photos to Facebook as appropriate.
- Keep abreast of current Yale and other content related to ISM mission; stage for posting as appropriate.
- Develop schedule for Facebook posts and tweets on a weekly basis.
- Edit content to be Facebook- or Twitter-appropriate.
- Assure that accompanying photos and videos meet platform specifications.
- Track engagement and performance of posts for all platforms.
- Print calendar: Assist publications manager to gather and arrange information and photos.
- Online calendars: Enter events into Yale and other events calendars. Tag as appropriate.
- Collect print quality photos from photographers. Enter photos into archive system, tagging as appropriate, according to established guidelines.
- Assure archive functions as expected; report problems to publications manager. Assist with troubleshooting. Suggest configuration changes as appropriate.
- Maintain ISM’s web and email subscription and password list.
- Monitor ISM’s gmail account; respond to routine requests.
- May assist with event management when necessary.
- Other related duties as required.
- Bachelor’s degree (master’s degree preferred).
- Good knowledge of classical and/or church music.
- Ability to read music.
- Demonstrated excellent writing/editing/proofreading skills.
- Meticulous attention to detail.
- Ability to work on Mac and PC platforms.
- Proficiency in Sibelius music notation software.
- Intermediate proficiency in Microsoft Office: Word & Excel.
- Demonstrated technical proficiency in one or more of the following areas:
- Curating social media for an institution or brand. Knowledge of best practices.
- CMS, especially Drupal.
- Print-quality photography using a DSLR camera or similar.
- Preferred: knowledge of databases, especially Filemaker.
- Preferred: knowledge of foreign language(s).
NOTE: All applications must originate through Yale’s central system at http://bit.ly/2nSFTHR
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Director of Chapel Music
for Yale University chapels with possible teaching component
This position will oversee the music in Yale University Chapels. In each of these settings, our ethos is to train and supervise students as they become competent worship leaders. Consequently, the Director of Chapel Music will spend much time teaching students to plan, conduct, and lead worship. The Director of Chapel Music will plan, direct, and oversee all music in regular worship, convocations and special services at two or more of the chapels (Marquand Chapel at Yale Divinity School, the University Church in Yale at Battell, and/or St Luke’s Berkeley, depending on the skill set of the applicant.) Working closely with the heads of chapel worship programs, and in liaison with other faculty musicians, this position will train and supervise student musicians and ensembles. Opportunities for classroom teaching are possible for a qualified candidate. This position will report to Director of Institute of Sacred Music.
Workload is distributed as follows:
50% - Marquand Chapel (Yale Divinity School)
50% - two of the following (depending on skills):
- Berkeley Divinity School Chapel
- University Church in Yale (at Battell Chapel)
- Teaching courses in sacred music at Yale Divinity School and Institute of Sacred Music.
This position supports the music in Marquand Chapel, the University Church in Yale, and Berkeley Divinity School. The position will have two equally important roles: overseeing the music-making in these centers, and teaching the students to lead worship themselves. These chapel services are attended by thousands of people each year, and worshipers will continue to experience abundantly diverse patterns of worship and music. The goal is to encompass even more fully the richness of Christian traditions, we will look for other ways to bring these sounds and practices to Yale students. This position is a fixed duration for four years and is renewable for a 2nd four year duration.
- With the heads of worship programs and chapel teams, plan and oversee all music for regular chapel services and special events. Liaise with all liturgical leaders (including other faculty, volunteer musicians, organ scholars and student conductors) in preparation of the services and the bulletin. Study the particular personality and needs of each worshipping community.
- Develop worship repertoire, and methods for teaching new congregational music to worshiping community including cantor training.
- With the heads of worship programs and in consultation with the coordinator of choral activities and Director of the Institute, audition, interview and select student organists, choral conductors, cantors and singers to lead and assist in chapel music. Train them in good leadership of worship and serve as supervisor throughout the year to ensure quality and cooperation. Also, in collaboration with student music leaders, oversee recruitment and enabling of volunteer instrumentalists from each worshiping community for regular participation in chapel services. Meet regularly with organists and choral conductors to guide anthem and voluntary selections.
- Attend worship preparatory meetings and worship services.
- Attend meetings as required of the various Chapel staff, teams and committees.
- Arrange (and, if suitably qualified, compose) occasional music that supports the congregational music for worship.
- Oversee the music portions of the bulletin-preparation process, including creating music files.
- Oversee the management of chapel music catalogues and databases, copyright licenses and permission.
- Furnish and maintain chapel music and liturgical resources (e.g.: hymnals, accompanist versions, prayer books, etc.) and liaise with ISM choral librarian.
- Arrange for and hire instrumentalists and singers to participate in worship and liaise with appropriate administrative staff on budgets, hiring, and payroll
- Set up/move Chapel instruments (Piano, Hammond B3 and Leslie, Drum Set, djembe, rhythm instruments, and Amplifiers) as required, and oversee their maintenance and repair.
- Keep current with internal and university systems by attending training sessions when needed.
- Organize liturgical music at two weeks of summer worship conferences.
- Other related duties as needed.
Required Education and Experience
- Master of Music, or equivalent degree.
- At least three years’ experience in church music.
- Particular skills in leading congregational song.
- (For Berkeley Divinity School) Knowledge of Episcopal liturgy and musical repertoire.
- Knowledge of church music from a diverse range of worship traditions (current practice in our Chapels includes music from classical Western choral tradition, global music, and various contemporary and popular genres.)
Preferred Education and Experience
- Preferred: Composition skills
- Preferred: working knowledge of varying denominational traditions.
- Preferred: Excellent piano and vocal skills.
Skills & Abilities
- Excellent musician.
- Cooperative and able to be flexible, able to work with a wide range of musicians and congregants.
- Well organized with excellent problem solving skills.
- Knowledge of relevant computer software, especially music composition (Sibelius), layout software, databases.
Ability to move and arrange chapel furniture, musical instruments, and programming material in coordination with other students, staff, and presenters.
Reading of applications will begin January 15, 2017.
APPLY HERE through the Yale employment website, with a CV, cover letter, and list of references. Yale job reference is 40861BR.
Questions: email Kristen Forman